Let’s be honest; running a business today means juggling a million things simultaneously. From communication and collaboration to project management and customer service, there’s always something demanding your attention.
Having your employees move from one application window to another might seem easy, but what if there could be another easier way for your employees to communicate, collaborate, and be more productive working for you?
Even though you could afford to pay a couple of dollars for some sort of software out there, do you ever think of integration whereby all your company’s departments are fully integrated and share seamless data? If these have ever been questions for you, then that’s where a robust and integrated business suite like Zoho Workplace can be a game-changer.
But the name might be strange to you. If the name “Zoho Workplace” is actually extraordinary to you, then let’s do justice to it. As an Authorized Reseller, we have worked on a series of Zoho Workplace projects that have helped our customers’ businesses flourish in productivity while saving costs.
What exactly is Zoho Workplace?
In a nutshell, take Zoho Workplace to be sort of a unified digital office where teams meet, collaborate, and communicate properly in a single digital office space. It is a comprehensive suite of online tools designed to help businesses of all sizes streamline their operations and boost productivity.
We’re talking about: Emails, video conferencing, webinars, Chats, File storage, office intranet, etc.
Features of Zoho Workplace
Zoho Workplace is a single solution that helps businesses of all sizes manage all their communication and collaboration needs from a single interface, thus reducing the hassle of switching between multiple windows on your devices.
1. Communication & Collaboration Features
Email: The suite comes with a secure and reliable email client with features like spam filtering, calendar integration, and mobile access. Some of the greatest inventions of Zoho Workplace Email is your ability to own multiple emails from different domains and pay as a single license.
Imagine having a company called XYZ and using xyz.com and the company domain, then XBY as xby.com, 4xfy as 4xfy.com, and you wish to manage their email in one place. Zoho makes that possible. You can use a single login to access all emails, as many as you want, under one umbrella.
Video Conferencing: The suite provides you with a high-quality video meetings app that can be used on the web, desktop app, or mobile app, packed with features like screen sharing, recording, storage, and breakout rooms.
You can use this Zoho meeting to host as many participants as possible in a single meeting, schedule unlimited one-time and recurring meetings, record, store, and share the meetings, etc. You can also use the Zoho Meeting to host webinars, among other great features.
Chat: Instant messaging and team chat for quick, efficient communication and collaboration are made possible through the Zoho Cliq app. This is one of the big deals in Zoho workplace suite, which enables your team to call each other in real time without using their airtime but data subscription.
The app allows your colleagues in the office to chat and share things collaboratively.
Project Management: Tools to plan, track, and manage projects effectively, with features like task assignment, deadlines, and progress tracking, thanks to Zoho ToDo.
2. Productivity & Creation Features
Zoho Writer: The Writer app is a powerful word processor for creating, formatting, sharing, and collaborating on documents. The security, privacy, and advanced features are topnotch. Take this to replace your regular Microsoft Words or Google Docs.
Zoho Sheet: Zoho also offers a spreadsheet application for data analysis and collaboration. Take this to replace your regular Microsoft Excel or Google Sheets.
Zoho Show: The show app is a tool that is used for creating presentations, packed with unique templates that are ready to be used for any project.
Notebook: A versatile note-taking app for capturing ideas, brainstorming, and collaborating on projects.
3. File Management & Storage
WorkDrive: The benefits of Zoho Workdrive cannot be overemphasized. The features, business and personal benefits are just too good to be true. It is a central hub for all your team’s files, providing secure file storage, sharing, and collaboration features.
Zoho Workdrive can also be mounted on your computer to serve as an additional drive to store all your files on the cloud so that your system can be freed and perform at the best speed possible.
4. Other Key Features:
Zia Search: The Zia search is an AI-powered search tool in the Zoho Workplace environment that enables you to search for anything in your workplace using any search string and targeting specific parts of your content, such as the body of the email, titles, etc, using conditional logic.
Security: The whole suites come with a single sign-in feature with a central account with a robust security measures like encryption, two-factor authentication, and regular security audits to protect your data.
Integration: Seamless integration between all Zoho Workplace applications for a unified and efficient workflow.
Why are businesses switching to Zoho Workplace?
There are hundreds of reasons why businesses are migrating to Zoho Workplace. This cannot be overemphasized. The most important, above all, are advanced features, collaboration, and productivity.
But for further clarity, let us deal in detail with why businesses are switching to Zoho Workplace.
Cost-Effectiveness: Zoho Workplace offers a competitive pricing model compared to many other business suites, making it a more budget-friendly option for businesses of all sizes. Check a detailed price comparison of Zoho Workplace vs Google Workspace vs Microsoft.
Basically, Zoho Workplace is the most affordable workplace out there today, especially for Nigerian businesses. Zoho recognizes the stress of buying dollars and, as such, uses local billing, which reduces the product prices to Nigerian firms. With just N1600 per user, a business can start enjoying all the applications of Zoho Workplace.
Seamless Integration: All Zoho Workplace applications seamlessly integrate with each other, creating a unified and efficient workflow for team members.
Enhanced Collaboration: Tools like chat, video conferencing, and shared workspaces facilitate seamless collaboration among team members, regardless of their location.
Increased Productivity: Streamlined workflows and a user-friendly interface help teams work more efficiently and achieve their goals faster.
Robust Security: Zoho Workplace prioritizes data security with features like encryption, two-factor authentication, and regular security audits.
Complete Apps of Zoho Workplace
There are 9 Apps that make up the Zoho Workplace suite of applications. These include:
- Zoho Mail
- Zoho Workdrive
- Zoho Meeting
- Zoho Writer
- Zoho Cliq
- Zoho Sheet
- Zoho Show
- Zia Search
- Zoho ToDo
- Zoho Note
Is Zoho Workplace right for your business?
If you’re looking to:
- Reduce costs
- Improve collaboration and communication
- Boost productivity
- Enhance security
- Gain a competitive edge
then Zoho Workplace may be the perfect solution for you. You can start using it for your business today. Need a detailed Demo? Contact us today or start a free trial here.
In conclusion, Zoho Workplace has been very instrumental to many businesses, and your business cannot be left out in empowering your employees with the right tools to be productive and bring the positive results you required.